LAW

I’m a new union representative, and need to draft a memo requesting copies of documents, policies, and procedures the union has in place so I  can begin my job effectively. Make sure to indicate the importance of these documents on my position.

The memo must be a full page in length.

the suggested format for the memo:

To: (Include the name of the supervisor and any others to whom the memo needs to be sent)
From: (Your name and role in the organization/union)
Date:
Re.: Specify the Topic (In this case—Requesting specific documents, policies, and procedures pertaining to your role as the new union representative)
Request: Include paragraph explaining your request (For example: “I am compelled to express concern about how we at ____ Company handle issues related to equal employment opportunity and sexual harassment prevention laws. In an attempt to do my job efficiently and effectively, I respectfully request the following documents, policies, and procedures that reflect our organization’s efforts to affirm equal employment opportunity and those documents that reflect the organization’s sexual harassment prevention efforts:”)
Name of document
Name of document
Name of document

Requested date: (when would you like to meet with the company leadership to discuss the documents?)

Must close the memo with a sincere thank you for the cooperation of the person(s) to whom the memo is addressed and a desire to work together often in the future. References and citations are not necessary for this.